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Privacy Policy for Ben Accounting

Ben Accounting, owned by Aimad Ben Chekroun, is committed to protecting your personal data in compliance with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR). This policy outlines how we collect, use, and safeguard your information when you use our website, benaccounting.co.uk.

Data Controller Information

Ben Accounting is the data controller. Our Data Protection Officer, Aimad Ben Chekroun, can be contacted at aimad@benaccounting.co.uk.

Information We Collect

We collect and process the following types of personal data:

  • Personal Identification Information: Name, email address, contact details.

  • Financial Information: Billing details, payment information, tax details.

  • Technical Data: IP address, login data, browser type and version, time zone setting.

  • Usage Data: Information about how you use our website.

  • Communication Data: Emails and other correspondence.

How We Collect Information

We gather personal data through:

  • Direct Interactions: Forms, emails, phone calls.

  • Automated Technologies: As you interact with our website.

Purposes of Data Processing

We process personal data to:

  • Provide professional services to clients.

  • Comply with legal obligations (e.g., Money Laundering Regulations 2017).

  • Manage payments and fees.

  • Communicate about relevant services (with consent).

  • Investigate and address complaints or legal proceedings.

Legal Basis for Processing

Our processing is based on:

  • Your consent.

  • Necessity for contract performance.

  • Compliance with legal obligations.

  • Legitimate interests.

Sharing of Personal Data

We may share your data with:

  • HMRC and other regulatory bodies.

  • Subcontractors and service providers.

  • Legal advisors and insurers.

  • Our professional body and anti-money laundering supervisors.

International Transfers

While we primarily use UK/EEA servers, some data may be processed outside these regions. We ensure appropriate safeguards are in place for such transfers.

Data Retention

We retain personal data for 7 years from the end of the relevant tax year or business relationship, in line with legal and professional requirements.

Your Rights

Under GDPR, you have rights including:

  • Access to your personal data.

  • Rectification of inaccurate data.

  • Erasure of personal data (in certain circumstances).

  • Restriction of processing.

  • Data portability.

Subject Access Requests

You can request access to your personal data by contacting Aimad Ben Chekroun. We'll respond within one month, as required by law.

Withdrawal of Consent

You may withdraw consent at any time by contacting us. Note that this will not affect the lawfulness of processing based on consent before withdrawal.

Automated Decision-Making

We do not use automated decision-making processes for personal data.

Cookies and Tracking

We use cookies to enhance your browsing experience. Cookies are small text files stored on your device that collect information about your preferences and website usage. You can manage or disable cookies through your browser settings. 

Security Measures

We implement robust security measures to protect your personal data from unauthorized access, loss, or disclosure. These include encryption, firewalls, and secure servers.

Disclaimer

  1. The content on our website is for general information purposes only and does not constitute advice on which you should rely.

  2. We make reasonable efforts to ensure that our content is complete, accurate, and up-to-date but do not guarantee this.

  3. We exclude all implied representations, warranties, conditions, and other terms that may apply to the website and content if you are a business user.

  4. You are responsible for protecting your hardware from viruses and malware.

Changes to Privacy Policy

We may update this policy periodically. Any changes will be posted on our website with a revised "Last Updated" date.

Contact Us

For questions or to exercise your rights, contact Aimad Ben Chekroun at aimad@benaccounting.co.uk. If unsatisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).

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